Call for Papers 2018

Let's Move Mountains!

Call for Papers


The Association for the Education of Children with Medical Needs


The Association of Pediatric Hematology Onocology Educational Specialists


Joint National Conference


Hosted by: Children's Hospital Colorado

Aurora, Colorado

April 30-May 2, 2018


The Association for the Education of Children with Medical Needs (AECMN) and Association of Pediatric Hematology Oncology Educational Specialists (APHOES) are offering a joint educational conference for professionals that work together to address the educational needs of pediatric patients. AECMN and APHOES invite the submission of presentation proposals for their joint national conference. The theme of this joint conference is “Let's Move Mountains”.


Objectives include:

  • To promote collaboration among professionals serving students with medical conditions.
  • To develop advoacy skills, knowledge and methods for intervention with students who manage chronic or serious medical conditions.


Online submissions at:

AECMN/APHOES Call for Papers Online Submission Form



General Guidelines

Abstracts must reflect issues relevant to the educational issues and needs of children with medical conditions. Presenters are limited to two abstract submissions per conference. For abstracts reporting research activities, research must be completed at the time of submission for all formats except poster presentations. With the acceptance of a submission it is expected that all presenters will register for and attend the Joint Conference. The conference registration fees for one speaker per presentation will be reduced. Presenters are responsible for all travel, hotel, and related costs. One presenter from each proposal should be designated as the primary contact person who will be responsible for all correspondence pertaining to abstract submission. Email will be the preferred method of communication. Please submit abstract via online submission form. 

Information presented should be relevant to attendees from institutions of varying sizes (e.g., large pediatric centers to one-person programs to community settings). Audience size may range from 25-150. Presenters shall not sell or promote any particular product at any time during the presentation.



Abstracts must be sent to the Joint Conference Planning Committee via the online submission process no later than November 3, 2017.


Presentation Format

Abstracts must be presented in one of the following presentation formats:

  • Lecture: 1 hour presentation including discussion (three-author limit).
  • Interactive Workshop: 1 hour practical, hands-on demonstration (three author limit).
  • Panel Discussion: 1 hour examination of a specific topic or issue by a maximum of three panel members and one facilitator.
  • Clinical Case Discussion: 1 hour climical decription of issues through case presentation by a maximum of three participants and one facilitator.
  • Poster Presentation: A visual display of an innovative program or research relevant to school re-entry or addressing the educational issues of pediatric patients with medical needs. Note: Poster presentations must be staffed for the designated time slot and will be limited to two presenters.  Research projects presented in this format do not have to represent completed research; these presentations may include research proposals and research in progress.


Presentation Topics and Target Audience:

Joint topics of interest are shown below:

Joint Topics of Interest
  • Academic, School, Education
  • Best practices for teaching children with medical needs
  • Interventions and accommodations (cognitive, rehabilitation, learning strategies, programs/software, medications, etc.)
  • Special Education


  • Advocating for children with medical needs within their school districts, and at the legislative level


  • Career Development
  • Clinical ladders
  • Management and leadership
  • Stress management


  • Educational law


  • End of Life/Bereavement


  • Neurocognitive late effects


  • Neuropsychological evaluations
  • Program Development
  • School Re-Entry
  • Bedside Teaching
  • Funding and grants


  • Medical - Educational implications and accommodations for specific diagnoses/treatments:
  • Behavioral Health/Psychiatry
  • Burn
  • Cancer and Blood Disorders
  • Cardiology
  • Organ Transplantation
  • Pulumonology
  • Nephrology
  • Rehabilitation
  • Other diagnoses


  • Research 


  • Survivorship


Consideration should be given to the needs of different professionals within each organization. Please select from the following target audiences:

To meet the needs of our attendees, you will be asked to designate your presentation as Beginner or Advanced level.
  •  Hospital/homebound teachers
  • Classroom teachers
  • School intervention/re-entry coordinators
  • Educational liaisons
  • Psychologists/neuropsychologists
  • Nurses/physicians
  • Social Workers
  • Educational leadership
  • Hospital administration


Review Process

The Joint Conference Call for Papers is designed to elicit information necessary to review content and organization of proposed presentations. Submitters will receive confirmation of receipt via email. Members of the Joint Conference Committee review the submissions and make recommendations on selections. Each abstract is rated according to:

  • Quality of Content - Evaluation of purpose and objectives; relevance to addressing the educational needs of children with chronic medical conditions; creative use of skills; integrated analysis of data and strength of authors' background to present topic.
  • Quality of Abstract Organization - Evaluation of how clear and well thought out the information in the abstract is presented; in conformity with standard grammatical rules; and how well it adheres to the abstract format described above.


The lead presenter will be notified in writing via email of the Joint Conference Committee’s recommendation or declination of each abstract submission by December 1, 2017. Individuals from accepted abstracts will sign a contractual agreement with AECMN/APHOES that indicates each author’s commitment to speak and present the content of the session as accepted by the Committee. In order to create a balanced overall conference program, the Committee may request changes to accepted abstracts; the contractual agreement would indicate any such changes.


Materials to be submitted:

Please complete the online Call for Papers Proposal, including Abstract and Presenter Information. AECMN/APHOES uses a blind review process. Authors and institutions must not be identified in the title, objectives, summary, and abstract. The use of institution letterhead is not permitted. 

Please use the online submission form on the 2018 AECMN-APHOES Conference website.


Thank you for considering presenting at the AECMN-APHOES Joint National Conference. Submissions must be received no later than Friday, November 3, 2017.


CLICK HERE - Printable copy of Call for Papers.